Please read T&C before printing the booking form. When completed please send with your booking deposit if paying by cheque of £125.00 made payable to J D Autos and post to Arun Valley Camper, North Stoke Farm, Amberley, Arundel, West Sussex. BN18 9LS
HIRE AGREEMENT AND TERMS & CONDITIONS OF VW CAMPER HIRE
ARUN VALLEY CAMPERS
The insured vehicle shall be driven only by the Hirer or other permitted driver who has completed and signed a Hirer’s Agreement Form immediately prior to any hiring. Two additional drivers may be added to the Insurance Policy at an additional cost of £5/day.
1) The Insured Vehicle shall not be let out on hire to or be driven by: -
a) Hirers under 25 or over 75 years of age unless otherwise agreed by the Insurer.
b) Hirers who do not hold a full valid United Kingdom or EU driving licence for 2 years.
c) Persons who have been convicted of an offence in connection with the driving of a motor vehicle or motorcycle and/or have had their driving licence endorsed or suspended or penalty points imposed. Parking and not more than two speeding offences in the past 3 years may be ignored. “Spent” convictions, covered by the Rehabilitation of Offenders Act 1974 may be disregarded.
d) Persons who have any mental or physical defect or infirmity or suffers from fits, diabetes or any heart complaint.
e) Persons who have had their insurance declined and/or renewal refused and/or special insurance terms imposed as a result of claims experience and/or have had their insurance or cover cancelled by any Motor Insurer.
f) Persons engaged wholly or partly in professional entertainment or professional sports persons.
g) Jockeys and persons connected with racing of any sort.
h) Undergraduates and/or students under 25 years of age.
i) Persons who, whilst driving, have been involved in more than one accident during the past 3 years.
j) Foreign Service Personnel other than persons born in the United Kingdom.
The hirer shall be required to present their UK driving licence on commencement of the hire (photo card & paper licence). The licence must be free of endorsements except for minor speeding offences (SP30/40/60) with no previous disqualifications. Drivers with a history of accidents may be refused hire or may have to pay an additional insurance surcharge.
The hirer must present photographic ID (i.e. passport or driving licence) plus proof of permanent address (i.e. P60, Utility bill or bank statement) prior to hire. Drivers incurring fines during their hire (i.e. parking/speeding offences/congestion charges) shall be personally liable, and an additional administration fee will be charged of £25.
The Insurance cover provided is Fully Comprehensive. The rate includes a standard excess of £500; in the event of any accident or damage the hirer will be liable for the first £500. The hirer is liable for replacement of damaged windscreens, tyres or engine (following damage). Personal effects are not insured through this cover. It is the responsibility of the Hirer to provide their own insurance to cover personal items; we would recommend travel/holiday insurance is purchased from a reputable company. Please read attached 'Hirer Drive Endorsements' and the 'Liverpool Victoria Key Facts' .
On signing the Arun Valley Campers Hire Agreement you agree to either 1) pay a £500 security deposit prior to hire which will need to be cleared funds by BACS or cheque OR 2)Provide credit card details . If the vehicle is returned at the agreed time, without damage to the van or its contents including awnings and camping equipment, clean and with full tank of fuel, the security deposit will be refunded in full, within 7 days OR the credit card details destroyed. If the vehicle is subject to damage whilst in the care of the Hirer including interior damage, theft of radio, vandalism, damage to camping equipment and awnings the Hirer will be liable for the costs of all repairs or replacements. 1) If the cost of repair exceeds the Security deposit, the balance of repairs shall be passed on to the Hirer OR 2) The credit card provided will be charged.
The vehicle (interior & exterior) must be returned clean and ready for the next user. If additional cleaning is required, charges will be made to the Hirer at a rate of £25 /hr or part of. Late return of vehicles will automatically render the Hirer liable for an additional charge of £25 for each late hour or part of. If vehicles are returned without a full tank of unleaded fuel, the Hirer will be charged for each litre of fuel at a rate of £2 per litre. The Hirer is responsible for the care, security and condition of the campervans throughout the hire period.
Breakdown, Accidents & Incidents
Arun Valley Campers will hand over the vehicle in good mechanical condition but the Hirer must be aware that the vehicle is not modern and cannot be as reliable as a newer vehicle. In the event of a mechanical breakdown, the Hirer is to inform Arun Valley Campers immediately. AA Breakdown Cover is provided for all our vehicles. If mechanical breakdown results in a shortened holiday Arun Valley Campers will refund each complete day of non use. Arun Valley Campers shall not be held liable for any losses incurred e.g. missed ferry crossings, booked accommodation/activities, replacement vehicle costs or any other consequential loss claims arising from campervan breakdown or accident.
Road Traffic Accidents and theft must be reported to the nearest Police Station, LV and Arun Valley Campers immediately and where necessary a 'supplied' accident report form completed. In the event of theft a Police Incident number must be obtained.
Incidents caused through negligence; wrong fuel, loss of keys or overhead damage will automatically be charged to the Hirer. Minor repair goods (i.e. replacement bulbs, wiper blades or fuses but NOT including the water system, refrigerator, audio equipment) may be purchased by the Hirer maximum spend £50 without prior consultation; only on presentation of valid VAT receipts will Arun Valley Campers reimburse the Hirer.
Fuel, Oil and Gas
The Campers use ordinary unleaded petrol. Vehicles are hired out and are to be returned with a full tank. (See Security Deposit)
The Hirer is responsible for checking oil & water fluid levels during hire time; top up as required using the provided fluids.
One Propane (gas) tank will be provided to the Hirer.
There is no maximum mileage restriction. The first 1000 miles are inclusive, any further miles will be charged at a rate of 65p per mile. Vehicles are hired for UK travel only.
Arun Valley Campers operates a strict NO SMOKING policy in all their vehicles.
The Hirer will not allow any animals to be carried in the vehicle unless agreed in writing by Arun Valley Campers before travel. The Hirer acknowledges and agrees that any damage, repair costs or extra valeting costs incurred from a pet being in the vehicle must be paid in full by the Hirer.
Collection & Returns
Please allow 30-40 minutes for both collections and returns. Vehicle hire is available any day except Sunday (unless otherwise agreed) and vehicles are available for collection at 14:00 p.m. (unless otherwise agreed). The Hirer is advised to check the vehicle thoroughly before leaving Arun Valley Campers premises. The breakdown or malfunction of equipment, after the vehicle has left the premises will not be accepted as reason to abort or cancel the Arun Valley Campers Rental Agreement; any such fault will be rectified as soon as possible.
Vehicles must be returned by 10.00am unless previously arranged & agreed. Failing to comply with these times will result in the Hirer being surcharged at the rate of £25 per hour or part of, together with any additional costs incurred by Arun Valley Campers (e.g. compensation to the next Hirer). No refund is given for an early return of the vehicle.
Cancellations must be made in writing and are charged at the following rates:
If a £500 Security Deposit has been paid it will be refunded in full provided no other sums are unpaid by way of deposit or otherwise.
The Company reserves the right to cancel the hire if at the commencement of the hire the driver's license is invalid or not in accordance with the conditions set out above. In these circumstances the total hire charge will be forfeited.
Arun Valley Campers reserves the right to refuse hire to any person without explanation or prior warning.
We currently accept BACS payments, cheques or credit/debit cards for all hire charges; payments to be made payable to J D Autos. Full hire charges to have been paid 2 weeks before the hire begins.
Use of vehicle statement
I, the Hirer, agree that during the rental period I will not and will not allow the vehicle to be:
a) Driven otherwise than in a cautious, prudent and normal manner.
b) Used in a manner that could cause damage to it or the vehicle’s hired contents.
c) Driven in a prohibited area.
d) Driven by a person under the influence of alcohol or drugs.
e) Left with the ignition key in the vehicle while it is unoccupied.
f) Left unoccupied with the radio/cd faceplate in place.
g) Driven by persons under the age of 25 years or over 75 years.
h) Driven by persons not authorised by Law to drive the vehicle.
i) Damaged by submersion in water.
j) Damaged by contact with salt water.
k) Used for any illegal purpose.
l) Used for racing, rally or contest.
m) Used to tow any vehicle or trailer.
n) Used to carry passengers or property for hire and reward.
o) Used to carry more persons than lawfully permitted.
p) Used to carry volatile liquids, gases, explosives or other corrosive or inflammable materials.
q) Otherwise used in breach of my obligations under this agreement.
01798 839 106
North Stoke Farm
Just 1hr 30 mins from London Victoria